If your business produces documents that need to be signed, digital signatures
could allow you to cut your costs dramatically. Once a document is reduced to
paper, it becomes an expense that you will deal with for years.
Why use Digital Signatures?
Despite all the improvements in document creation and document delivery, the
pen and ink signature remains a process bottleneck, a sinkhole of lost
Today, both Federal Law and Revised Article 9 of the Uniform Commercial Code
allow for the creation of enforceable contracts electronically. Civil Twilight
uses the DocuSign online signing service, a patented process that allows users
to sign using a script font with sender-selected authentication options,
including Fair Isaac ID verification.
Anyone who has an email address and access to the internet can sign
Digital signatures are a key component of Civil Twilight’s services. Currently,
documents that need to be executed are delivered to signatories either via
e-mail, facsimile, messenger service, USPS or overnight courier. By whatever
means they arrive, they are still paper documents that must be signed (and
printed, if e-mailed) and returned to the sender in order to effectuate the
At this point in the traditional signing process, the sender is subjected to
alteration risk, because the documents are no longer in its control - there is
nothing to prevent an unscrupulous recipient from retyping a page in a word
processor and substituting it for one provided by the sender. In the digital
signature scenario, the document is locked and cannot be altered by the
Paper documents also create a myriad of other problems. The documents can be
misplaced, partially or incorrectly signed, or lost in transit. Once returned,
counterpart signature pages must be located, collated and assembled. The
original documents must then be copied, distributed, filed and maintained.
With digital signatures, the same document can be instantaneously,
simultaneously and correctly executed by all parties. Each signatory is
notified immediately upon complete execution of the document and can receive a
copy electronically, without cost to the sender. The original is maintained on
a redundant, secure server. The sender no longer needs to collate, copy, fax,
file or store the original.
Digital signatures are enforceable under federal and state law, and the UCC,
with a very limited number of exceptions for testamentary and similar
Civil Twilight will work with your business to implement a digital signature
strategy that incorporates, yet streamlines, the business’s current practices
for document execution. This will enable the business to complete execution of
forms/documents faster and more efficiently, giving it an advantage over its
competition, in addition to offering flexibility to its clientele.